Knowledge base > User guides > Vehicle

Vehicle

INDEX


Installation

This is the user guide. Need a installation guide instead? Click here for installation.


Drivers

How do I create a new driver?

  • Open the ‘Drivers’ submenu under the ‘Triplog’ menu https://abax.cloud/triplog/triplog/driver
  • The list will show you an overview of all drivers on your account. If you are adding a driver for the first time, this list will be empty. We suggest you follow the setup guide within the system.
  • To create a new driver, click the ‘Create new driver’ button in the top right and complete at least the following information:
NameDriver's name
MobileDriver's mobile number
CountryDriver's location
DepartmentDriver’s department

See “How do I use Departments?” for more information
Fuelcard by companyToggle on if the driver uses a fuel card issued by the company
UsernameA unique username for the driver
PasswordDrivers can have access to their own interface and Driver app where they can use a variety of features including the ability to manage their trips and get driving behaviour tips.

If the driver does not need access, leave the password field empty.

If the driver needs access and you have not added a mobile number, you must create the password manually.

If the driver needs access and you have added a mobile number, click ‘Save’ and then click the ‘Send password’ button. The system will send an SMS to the driver with instructions.
  • When complete, click the ‘Save’ button. If you make a mistake, simply click off the window or click the ‘Cancel’ button.
  • The new driver will appear under the ‘show unassigned drivers’ list until they are connected to a vehicle.
ABAX Triplog Dashboard

Historical Drivers

The Historical drivers submenu is found under the Triplog menu. It contains a list of all drivers that have been created within the Triplog system but have been deleted and are not currently linked to a vehicle. This list likely contains those that are no longer employees but their data needs to be stored in order to be HMRC compliant.

If a driver has been deleted by accident, you can restore them to the main drivers page by selecting them and choosing Ok in the popup window. 


How do I reset a drivers password?

  • Open the ‘Drivers’ submenu under the ‘Triplog’ menu https://abax.cloud/triplog/triplog/driver
  • Click on the driver that requires a password reset.
  • Click the ‘Send password’ button - The system will send an SMS to the driver with instructions.

Vehicles

How do I add a vehicle?

  • Open the ‘Vehicles’ submenu under the ‘Triplog’ menu https://abax.cloud/triplog/triplog/vehicle
  • The list will show you an overview of all vehicles on your account.
  • If you are adding a vehicle for the first time, we suggest you follow the setup guide within the system.
  • Click on a row that has a ‘Serial No’ but no vehicle details and add the following information Reg.no, make, model, vehicle name, vehicle type, fuel type and selected driver. – see “How do I manage my vehicles?” for more information.

Note: You must ensure that the units serial number and the vehicle details match.

  • When complete, click the ‘Save’ button. If you make a mistake, simply click off the window or click the ‘Cancel’ button.

How do I manage my vehicles?

Note: If you are adding a driver for the first time, this list will only contain serial numbers. We suggest you follow the setup guide within the system.

  • You can sort any column by clicking on the column title.
  • For a quick snapshot of servicing, leasing and insurance details - Click on the button to the far right of each vehicle.

Click on any vehicle for detailed vehicle details – the fields are described as follows:

Reg no.Vehicle registration
MakeVehicle make
ModelVehicle model
Registration dateVehicle registration date when new
Co2 emissionsAmount of CO2 emissions the vehicle emits
GroupInsurance group
ColourVehicle colour
Vehicle nameVehicle name that can be used in the map
Vehicle typeVehicle type
Fuel typeVehicle fuel type
Serial NoSerial number of the unit attached to vehicle
RFID ReaderSerial number of the RFID reader unit connected to the vehicle (if applicable)
Merge trips afterIndividual trips with a stop-start under this time will be auto-merged - Leave blank if you are unsure
Use driver recognitionSelect ‘Yes’ if the vehicle has a RFID Reader mounted – add the RFID reader serial number into the ‘RFID Reader’ field
Selected driverDriver connected to the vehicle
Search for available driversA search for all the unassigned drivers that you can assign to this vehicle – only one driver per vehicle – see “How do I create a new driver?” for more information
DepartmentVehicle department - See “How do I use Departments?” for more information
Customer referenceFree text field
Historical reg. no listList of all registration numbers that this unit has previously been connected too
Historical drivers list List of all drivers that this unit has previously been connected too
Additional commentAny extra information e.g. unit is mounted under the scuttle panel

How do I add a new mileage reading?

Keeping an accurate mileage reading for each vehicle is useful for reporting and compliance. We recommend you add a new mileage when installing the unit for the first time and on a monthly basis thereafter.

  • Open the ‘Vehicles’ submenu under the ‘Triplog’ menu https://abax.cloud/triplog/triplog/vehicle
  • Click on a vehicle from the list and locate the ‘Mileage readings’ section.
  • To add a new mileage, select the ‘Date’, ‘Time’, enter the ‘New mileage’ and click the ‘Add new mileage’ button.
  • When complete, click the ‘Save’ button. If you make a mistake, simply click off the window or click the ‘Cancel’ button.

Note: If you use the ‘Mileage Reminder’ addon, mileage readings are updated automatically anytime a driver replies to a monthly SMS.


How do I add or change leasing, insurance, servicing or inspection (MOT) details?

Keeping leasing, insurance, servicing and inspection (MOT) details is useful for reporting and compliance.

  • Open the ‘Vehicles’ submenu under the ‘Triplog’ menu https://abax.cloud/triplog/triplog/vehicle
  • Click on any vehicle from the list and locate the relevant section.
  • Be sure to regularly click the ‘Save’ button. If you make a mistake, simply click off the window or click the ‘Cancel’ button.
  • A fleet overview for each category is available as a report – see “How do I use reports?” for more information.
  • If you would like to view this report on a regular basis you can set up a scheduled report – see “How do I use scheduled reports?” for more information.
  • Leasing details will help you to minimise or avoid excess mileage charges.
  • Enter the relevant information including; leasing company, contract number, contract start date, mileage limit, leasing period and mileage at the start of the lease.
  • Insurance details will help ensure all your vehicles are always insured.
  • Enter the relevant information including; insurance company, contract number, contract start date, mileage limit, insurance period, mileage at the start of the insurance contract and additional information.
  • Servicing details will help ensure all your vehicles are always regular serviced to minimise vehicle downtime. You can also set up a notification to remind you by email or SMS that a service is due.
  • Enter the relevant information including; date of last service, last service mileage, service interval (in miles) and service interval (in months).  
  • To set up a notification, enter; notification ahead of service, notification method and send notification to – click the ‘Create service plan’ button to save the details.
  • Inspection (MOT) details will help ensure all your vehicles always meet inspection standards.
  • Click the ‘Add new vehicle inspection’ button and pick the date in which the inspection is due.
  • After the inspection takes place, click the ‘Confirm inspection’ button and select the next inspection date.

How do I change the driver of a vehicle?

If a vehicle gets a new driver, you should update the system to ensure accurate reports and compliance.

  • Open the ‘Vehicles’ submenu under the ‘Triplog’ menu https://abax.cloud/triplog/triplog/vehicle
  • Click on the applicable vehicle from the list and find the ‘Search for available drivers’ field.
  • Search for a new driver, and choose them from the list – It will automatically replace the ‘Selected driver’.

Note: A driver will only appear in the list if they are not assigned to another vehicle.

  • When complete, click the ‘Save’ button. If you make a mistake, simply click off the window or click the ‘Cancel’ button.

How do I update the system if I have moved a unit from one vehicle to another?

If you switch the unit from one vehicle to another, you will need to update the system details.

  • Open the ‘Vehicles’ submenu under the ‘Triplog’ menu https://abax.cloud/triplog/triplog/vehicle
  • Click on the applicable vehicle from the list and enter the new vehicle details – See “How do I add a vehicle?” for more information.
  • When complete, click the ‘Save’ button and a pop-up box will appear.
  • Click ‘Yes’ button if you have moved the unit to a new vehicle.
  • Click ‘No’ if it was a new installation or you were updating incorrect vehicle information.
  • If you make a mistake, simply click off the window.

Map

Click here for user guide - Map


Driving Behaviour

Click here for user guide - Driving Behaviour


Reports

How do I effectively use the dashboard?

The dashboard is the first view when logging into your service. Simply select the most valuable widgets for your business and have a one page overview of the most important information. Each administrator within your company can customise their own unique dashboard.

Widget namePurpose
Trips last 30 daysView monthly driving trends and a shortcut to 'Trips'.
Trips this yearView yearly driving trends and a shortcut to 'Trips'.
Unit statusEnsure your units are working correctly and fully utilised.
Trips without a driverEnsure each trip has an associated driver to keep control and ensure a tax compliant fleet.
Vehicle utilisationEnsure your fleet is fully utilised and a shortcut to the 'Vehicle Utilisation' report.
Triplogs for approvalA 'to-do list’ so the administrator won't miss any digital mileage claims (aka triplogs) waiting for approval and shortcuts to ‘Triplogs for approval’.
Trips outside working hoursView of unauthorised trips and a shortcut to 'Trips'.
CO2 emissionsTrack of CO2 emissions trends and support your environmental policies and procedures and a shortcut to the ‘Environment’ report.
Driving behaviour fleet overviewView the fleets driving behaviour score and a shortcut to ‘Driving behaviour’.
Idling cost fleet overviewView the total idling cost across the week, month and year and a shortcut to the ‘Idling’ report.
Idling time fleet overviewView the total idling time across the week, month and year and a shortcut to the ‘Idling’ report.
Trips last yearView of driving trends last year and a shortcut to 'Trips'.
Driving behaviour driver scoreLeaderboard of your high and low performers.
  • Click the ‘Add’ button to add the widget to your dashboard.
  • Click the ‘x’ in the top right of any widget to temporarily remove it.

How do I use reports?

  • Select the report you would like to use from the drop-down menu.
  • See “What reports are available?” for a list of the available reports and the value they present.
  • Different reports will have different additional fields – complete the desired fields to filter the reports results.
  • Click ‘Generate report’ when ready.
  • You choose a specific department, sort any column by clicking on the column title or export the data as PDF, Excel, CSV or XML.
  • Some reports are also available as a ‘Scheduled report’ – see “How do I use scheduled reports?” for more information.

What reports are available?

The following is a list of the available reports and the value they present:

Status reportOverview of the key information for each vehicle.
Trip reportOverview of the trips driven by the fleet. Displays similar information as the submenu ‘Trips’ but is also exportable.
Invoice basisUse to calculate the cost or value of business trips using a pence per mile base rate. Can be used to accurately invoice customers or estimate total business fuel spend of a driver, group of drivers, department, address or purpose. After running the report, select a desired rate and you will receive summarised totals.
Notification reportOverview of the number and type of notifications received per department and per driver. This report can be filtered by date or notification type.
See “What notifications are available?” for more information.
Distance report (vehicle) Overview of the total mileage per vehicle, department or company. The report includes the total number of business and private miles, the number of trips and the time spent in the vehicle.
Distance report (driver) Same as the Distance report (vehicle), but the results are by driver.
Time in area reportOverview of the time spent in each area created in the ‘Area administration’ menu.
See “How do I use areas?” for more information.
Fuel expense reportThe total stop time for driver and each trip.
Admin activity logOverview of all operations completed on the account and by which admin.
Driver reportOverview of each driver that uses a commercial vehicle and the number of days they have used it privately.
Delivered triplog reportOverview on when employees are required to complete digital mileage claims (aka triplog) to verify they have been submitted on time and for the correct date range.
Environment reportOverview of the total amount of CO2 emissions by each vehicle and a comparison of year-to-year.
Inspection (MOT) reportOverview of upcoming and previous inspection dates.
Insurance reportOverview of all insurance details.
Leasing reportOverview of all leasing details.
Servicing reportOverview of all servicing details including the average distance driven per month.
Trip stop report Overview of the trips for each driver including stop time between trips.
Driver score reportOverview of each drivers driving behaviour scores over a set period.
See "What is the ‘Driving score’ report?" for more information.
Idling reportOverview of every idling event, for each driver over a set period.
See "What is the ‘Idling’ report?" for more information.
Driving events reportOverview of every driving behaviour event and its location over a set period.
See "What is the ‘Driving events’ report?" for more information.
Vehicle utilisation report Overview of the number of days a vehicle has been used versus the total number of work days. The report will automatically only count work days according to your company work hours. I.e. If you have not set work hours for the weekend, these days will be excluded from your calculation. Bank holidays are also automatically excluded.
See "How do I use Work hours?" for more information.

How do I use scheduled reports?

Scheduled reports allow an administrator to automatically receive reports to make it even easier to stay in control. The reports are sent via email and scheduled daily, weekly or monthly. You can have as many scheduled reports as you like.

  • Open the ‘Scheduled reports’ submenu under the ‘settings’ menu  https://abax.cloud/triplog/settings/schedule
  • A list will appear of all current scheduled reports and their details.
  • Click ‘Add new’ to create a new scheduled report.
  • Choose the report type, frequency, the email you would like to receive the report and how you would like the information represented.

Note: Weekly scheduled reports will be delivered on a Monday and monthly scheduled reports will be delivered on the 1st of each month.

  • When complete, click the ‘Save’ button. If you make a mistake, simply click off the window or click the ‘Cancel’ button.
  • To delete, pause or edit a scheduled report, click on it from the list and make your desired changes.

Settings

How do I use departments?

Departments are used to help organise your vehicles, assets and drivers. They will help you sort information in lists, reports and on the map. We strongly recommend you make use of departments.

  • Open the ‘Departments’ submenu under the ‘settings’ menu  https://abax.cloud/triplog/settings/departments
  • A list will appear of all current departments and their details.
  • Click ‘Add department’ to create a new department.
  • Enter a ‘Name’ for the department and any further information.
  • When complete, click the ‘Save’ button. If you make a mistake, click the ‘Cancel’ button.
  • Once a department is created, you can add it to a driver, vehicle or asset.
  • Filtering by department will then be available in your driver list, vehicle list, reports and map.

How do I use Work hours?

Work hours allow you to define a period when the company vehicles are in use. This allows you to create reports to highlight trips taken outside of these set work hours that may be unauthorised. This will ensure your vehicles are used in compliance with tax regulations.

For private vehicles, the driver must set their own work hours. A driver will not be visible in the map until they have confirmed their work hours – this is to help ensure a driver does not appear on the map when they are completing a private trip which would breach their privacy rights.

  • Open the ‘Work hours’ submenu under the ‘settings’ menu  https://abax.cloud/triplog/settings/workhours
  • Click on any day to add work hours – You can add work hours for each day or use the options to add multiple days in one go.
  • When complete, click the ‘Save’ button. If you make a mistake, click the ‘Cancel’ button.

Top tip: Use the ‘Outside working hours’ filter in the ‘Trip report’ to list all trips that fall outside of your defined hours. This report can also be set up as a scheduled report.


How do I use the purpose list?

The ‘Purpose list’ is used when your fleet has drivers that are required to complete digital mileage claims (aka triplogs). It allows you to create a list of business trip purposes for a driver to choose from. This in turn reduces administration time and helps keeps your reports consistent.

  • Open the ‘Purpose’ submenu under the ‘settings’ menu https://abax.cloud/triplog/settings/workhours
  • A list will appear of all current purposes and their details.
  • Click ‘Add new’ to create a new purpose.
  • Choose the department and enter a ‘Purpose’.
  • When complete, click the ‘Save’ button. If you make a mistake, simply click off the window or click the ‘Cancel’ button.
  • Items added to the purpose list will now appear for a driver when they complete their digital mileage form (aka triplog).
  • To delete or edit a purpose, click on it from the list and make your desired changes.

How do I use company settings?

Company settings allow you to customise certain admin options.

  • Open the ‘Company settings’ submenu under the ‘settings’ menu  https://abax.cloud/triplog/settings/company
  • See "What is the ‘Idling’ report?" to understand the impact of keeping the idling rates up to date.
  • The ‘Other settings’ impact the way your system works – toggle them on or off depending on your preference.
  • Set your financial year to ensure your reports are tax compliant.

Autorates

Autorates are used if you have company cars, pool cars and/or grey fleet cars on a mileage claim system within your fleet. The fuel rate of a business mile depends on the vehicles fuel type and engine cc and is outlined by HMRCs advisory fuel rates (AFRs). AFRs update once a quarter, so manually following fluctuations, thresholds and drivers switching vehicles can be a longwinded and challenging process. Autorates makes this process automatic, simple and digital. The Autorates feature allows you to create vehicle and driver specific fuel rates that follow HMRCs quarterly updates and automatically calculate thresholds and vehicle swaps. Set up once and let the system do the hard work for you.

To create a new Autorate, go the the Autorates submenu under the Settings menu. By default, HMRC AFRs are used - if your company does not use AFRs, you can also set your own static fuel rates at company, department and driver levels. To update a fuel rate, click New autorate and select the type of rate, the start date (which can be backdated) and the new rate in /miles. When finished, press Save. This new rate will now be used in calculating digital mileage claims.


Trips

How do I get detailed information on my fleets trips?

Trips give you extensive search functionality for all business trips taken by your fleet. For privacy reasons, private trips will not appear in the list and business trips taken by private vehicles will not appear until the driver has submitted their digital mileage claim (aka triplog).

Trips is great to quickly find trips on a certain day, hour and even see the routes in a map.

  • Open the ‘Trips’ submenu under the ‘Triplog’ menu https://abax.cloud/triplog/triplog/trip
  • It is likely that your comapny completes many business trips, so to narrow your search, you can enter criteria such as a date period, vehicle, driver, department, registration number or add a filter such as trip time, whether the trip was taken outside work hours, if the trip is missing a purpose or to show only the first and last trip per day.
  • Click ‘Search’ when ready.
  • Each trip will contain all tax compliant information: driver, start date and end date, start address and end address, trip distance, trip duration and trip purpose (if applicable).

Note: The purpose field can be completed automatically if you have created areas – see “How do I use areas?” for more information.

  • The icon indicates the trip was a busines trip.
  • The icon indicates the trip was taken outside of working hours.
  • The icon   indicates the trip was taken outside of working hours and is missing a purpose.
  • The icon indicates the trip is locked and can no longer be edited.
  • Clicking on a trip will bring up further information including the option to see the ‘Trip in map’. Here you can see the route of the trip and click on any GPS marker for information including location and speed. You can pan, zoom in and out or drag and drop the yellow man to a specific location to switch to Google Street View.

If your drivers are managing their trips for their business mileage claim (aka triplog) – they may merge two trips into one to make complex trips simpler e.g. If stopping for fuel mid trip created two trips. On all trip lists, a standard trip is indicated by the icon whereas a merged trip is indicated by the icon .
To expand all parts of a merged trip, click the applicable trip once.


Areas

How do I use areas?

If you frequently visit certain locations – such as your customers, petrol stations or construction sites – you can create and name an area on the map over that location to improve your reporting. Here are some examples of how areas are used:

In the trip list, areas will automatically appear in the purpose field if the trip starts or ends inside the created area. E.g ‘Storage Yard #1’  

In the ‘Time in area report’, you can see an overview of the time spent in each area - great for invoicing or checking productivity.

See “How do I create, edit and delete an area?” for more information.


How do I create, edit and delete an area?

  • Open the ‘Area Administration’ submenu under the ‘Triplog’ menu https://abax.cloud/triplog/triplog/area
  • To create an area, first move to the correct location on the map and click the ‘Create an area’ button.
  • Choose the circle, polygon or rectangle option at the top of the map and draw your area – try to be as accurate as possible.
  • Enter an ‘Area name’ and click the ‘Save’ button. If you make a mistake, click the ‘Cancel’ button.

Note: in most cases it is best to leave the ‘Address’ field blank – we recommend only adding an address when an address is not found e.g. a new build estate.

  • To edit or delete an area, select if from the ‘Areas’ list or click on the area directly in the map.
  • To edit, click the ‘edit area’ button –you can only edit the name or address of the area, if the boundary is incorrect, you should delete the area and create a new area.
  • To delete an area, click the ‘delete’ button followed by ‘Yes’ in the pop-up window. Once deleted it cannot be recovered.

Note: A new area will only work on future trips and will not back date. Likewise, deleting or editing an area will not change existing trips or reports.


Notifications

How do I set-up notifications?

Notifications tell the administrator if something is not as it should be or if a threshold has been exceeded on preset criteria. The system will show how many unhandled notifications you have with a red number over the notification menu icon. But as many notifications are time critical, you can set up alerts via SMS and/or email.

  • Open the ‘Notifications settings’ submenu under the ‘notifications’  menu https://abax.cloud/triplog/notification/settings
  • The available notifications are listed - See “What notifications are available?” for the value they present.
  • Click on any notification to add an email and/or mobile number.
  • If the criteria is met, you will receive an alert. i.e. if you set up the ‘Trip without driver’ notification, every time a trip takes place in a vehicle without an associated driver, you will receive and email and/or SMS allowing you to act quickly to solve the issue.
  • See “How do I handle notifications?” for more information on what to do after you have received a notification.

What notifications are available?

Gap too high between driven and measured distance (10%+ gap)Sent if the vehicle reports a 10%+ variance on distance-to-read mileage – this may indicate that the unit has been disconnected.
High speed Sent if a vehicle exceeds your set maximum speed. You can activate or deactivate this notification and set your speed threshold under the ‘Notification when exceeding maximum speed’ section.
Lost contactSent if a unit goes 3-days without submitting a GPS position. This notification disappears as soon as the unit reports again.
Lost power sourceSent if the unit loses its power source.
This may indicate the unit has been tampered with. The unit does have an internal battery but it has a limited duration and you should act immediately.
No new trip in 14+ daysSent if a vehicle goes 14-days without registering a trip. The notification disappears as soon as the unit reports a new trip.
No new trip in 7+ daysSent if a vehicle goes 7-days without registering a trip. The notification disappears as soon as the unit reports a new trip.
Trip without a driverSent if a vehicle has been used without an associated driver.

How do I handle notifications?

Important: You must handle current notifications in order to receive another of the same type. E.g. if Driver A exceeds the speed limit on day 1 and the notification is not handled, no further notifications will be sent, even if Driver A exceeds the speed limit again on day 2.

  • When a red number appears over the notification menu icon, you have notifications that require handling.
  • Open the ‘Notifications’ submenu under the ‘notifications’  menu https://abax.cloud/triplog/notification/list
  • Under the ‘New notifications’ section, all unhandled notifications are listed oldest to newest, but you can sort the list by clicking on any column title.
  • To handle a notification, click on it from the list.
  • Add any relevant notes to the ‘Comment’ field and click the ‘Mark as handled’ button. If you make a mistake, simply click off the window or click the ‘Cancel’ button.
  • You can also handle all notifications using the ‘Mark all notifications as handled’ button in the top right. This will handle all notification in the list. However, if you choose to handle a notification and the original issue has not been corrected, in time the notification will reappear.

How can I find a list of handled and unhandled notifications?

  • Open the ‘Notifications’ submenu under the ‘notifications’  menu https://abax.cloud/triplog/notification/list
  • Under the ‘All notifications’ section you will find a search tool that allows you to search for all handled and unhandled notifications that you have received.
  • The list may be long, so use the options to narrow your results and click ‘Search’ when ready.
  • You choose a specific department, sort any column by clicking on the column title or export the data as PDF, Excel, CSV or XML.

Mileage reporting

Triplog's for approval

The Triplogs for approval submenu is found under the Triplog menu but is only used if drivers are required to submit digital mileage claims. Each claim contains all necessary details to be tax compliant.

When a driver submits a digital mileage claim, the administrator is notified by email as their claim needs to be processed and approved. To do this, click on the claim you want to verify. Check through the business trips to authenticate the claim and make sure it is tax compliant. You can then either Approve Triplog or Reject Claim with comments. An approved claim will be stored in Submitted triplogs for six years. A rejected claim will be sent back to the driver to redeliver.


Submitted Triplogs

The Submitted triplogs submenu is found under the Triplog menu but is only used if drivers are required to submit digital mileage claims.

Submitted triplogs contain a database of all historical digital mileage claims. The reports are held for up to six years to remain HMRC compliant. The reports are sorted by driver. Clicking on a driver will expand to give an overview of submitted claims in descending order. You can click on any individual report to see all associated information.


Other

Spot search allows you to replay all vehicle movement in a highlighted area during a specific time frame. An administrator can use the information for route management or to verify if a vehicle was in a specific place at a specific time.

  • Open the ‘Spot search’ submenu under the ‘Triplog menu https://abax.cloud/triplog/triplog/spot
  • Position the highlighted circle over the area you want to check – To help, you can use the red marker to drag the circle and the black markers on either side to adjust the highlighted area size.
  • Once positioned, choose the date in the top left – you can also narrow your results by using the search field.
  • When ready, click the ‘Search’ button – if you are searching a large area, it may take a few minutes for your results to load.
  • Your results will show the route of all vehicles in the highlighted area during your set work hours.
  • Click on the play symbol to play through the day – you can pause and replay at any time.
  • If you need to narrow your results further try removing any vehicles using the ‘x’ in the ‘chosen vehicle’ window or by adjusting the time slider. However, if you need to change the date or the highlighted area, you will need to restart the search.
  • If you leave the spot search page, the search criteria will be reset.

What are ‘tags’?

‘Tags’ allow you to describe your vehicles with keywords to help filter and customise reports or vehicles in the map. Adding tags is a simple and fast way to increase the power and flexibility of your system.

  • Open the ‘Vehicles’ submenu under the ‘Triplog’ menu https://abax.cloud/triplog/triplog/vehicle
  • Click on a vehicle and find the ‘Tags’ section.
  • Write your descriptive tag in the field and click the ‘Add’ button. Repeat as many times as you require.

Top tip: Be creative, you could add tags based on fuel type; petrol, diesel or electric, vehicle type; car, van, HGV or even by vehicle features; pump, ladder, tail lift.


How can I update the admin password?

  • Open the ‘Change password’ submenu under the ‘profile’  menu https://abax.cloud/triplog/profile/change-password
  • Enter your old password and your new password in the fields provided.
  • The password must be at least 8 characters and contain at least one number, one uppercase letter and one lowercase letter.
  • Click the ‘Change password’ button to save your changes.


Send SMS to driver

The Send SMS to driver submenu is found under the Triplog menu. It allows you to send an SMS to a driver or group of drivers. Select the driver(s) you want to send an SMS to from the list, write your message and press Send message in the top right corner.