Claim Back Business Mileage Digitally

We've outlined everything you need to know about a digital mileage claim solution, with regards to claiming back your business mileage. 

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Driver using mobile phone to do his digital mileage claim

WHAT IS A DIGITAL MILEAGE CLAIM SYSTEM?

A digital mileage claim essentially works in the same way as a manual mileage claim, except now information is collected automatically and accurately via a device with GPS recording capabilities. Consequently, this paperless solution protects from inaccurate and incomplete mileage claim records. Not only does a digital mileage claim system provide pinpoint accuracy and tax compliance, but it can also help to improve efficiency and reduce fleet costs. 

Research by ABAX has shown that the use of a paperless digital mileage claim system not only provides compliance and 100% accuracy, but also drastically reduces administration time. Once implemented, expect to see administration reduce by an average of 2 hours per month for drivers and 45 minutes per driver, per month for administrators. When switching from a manual process to our HMRC compliant digital solution, our customers save an average of £500 per vehicle, per year.

The best bit, an effective digital mileage claim system is cost neutral. The reductions in cost from fuel over-estimation and drastic reduction in administration time, greatly outweigh the system cost. 

Whether your fleet has 1 car or 1000, Triplog streamlines a long-winded, out-dated manual process to make a more robust, efficient, cost neutral solution that keeps a business HMRC compliant. 

BENEFITS OF A DIGITAL MILEAGE CLAIM SYSTEM:

  • 10% reduction in total fuel spend
  • 100% accurate records
  • 100% tax compliance
  • Significant administration reduction
  • Increased productivity - profitable work vs manual paperwork
  • Reduced servicing costs for company car fleets
  • Digital trip verification for HMRC
  • Paperless - lifetime digital records (HMRC require 6 years)
  • Duty of care
  • 100% privacy compliance

HOW DOES A DIGITAL MILEAGE CLAIM SYSTEM WORK?

Each vehicle is installed with a GPS device that captures accurate trip data visible only to the driver. By using the ABAX Mobile app, driver administration time reduces from 2-hours per month to virtually zero and the potential risks of insufficient information, inaccuracy and mileage rounding are eliminated.

SCALABLE AND FLEXIBLE

Whether your fleet has 1 pool car, 50 company cars or 1000 grey-fleet cars, streamlines the long-winded, out-dated manual process to a paperless, cost-neutral solution that adheres to HMRC mileage claim regulation.

PRIVACY COMPLIANCE

Each driver has full control over their trip data and privacy settings. All trip data remains private until the driver submits a digital business mileage claim. Once submitted, the administrator only has access to the business trips - private trips will always be hidden. 

DIGITAL ADMINISTRATION 

Digital Mileage Claims are delivered directly from the ABAX Mobile app to the appropriate Administrator. Quality checks can be made and inadequate mileage claims returned to the driver with comments. If approved, vehicle mileage rates are calculated and automatically account for vehicle swaps and mileage rate fluctuations. Each record is digitally stored within the system for up to 7 years; ready for a potential HMRC audit.