ABAX RFID 1 User Manual
To keep tax-compliant mileage records, it is vital that each business trip is associated with a driver. For companies that operate pool vehicles that are shared by multiple drivers, this can be a logistical nightmare. To help, ABAX has developed the add-on service ABAX Driver ID, that allows a driver to log on to a vehicle via an in-vehicle RFID Reader or our ABAX Triplog app. Once logged on, all driver and vehicle data is conveniently logged and organised to give you control over the live map, trips, driving behaviour data and reports - so your system remains auditable and compliant.
When ABAX Driver ID is ordered, ABAX requires a list of all drivers, vehicles and, if applicable, RFID numbers. To simplify the onboarding process, ABAX will add all drivers to the system and connect them with their respective RFID numbers. If ABAX does not receive the list, or the company adds new drivers with new RFID numbers, the administrator will enter these details.
How to mount, log on and reset an in-vehicle RFID reader
Using the Velcro supplied, mount the reader on the dashboard of the vehicle within 70 cm of the ABAX4 or ABAX5 triplog device.
To sign on as a driver, press your RFID card/tag against the ‘PRESS’ button. A beep tone and green light will confirm a successful log on.
To manually log out of the vehicle, press the blue ‘X’ button. Log out will be confirmed by a beep tone and a red light.
The driver will remain logged on until they log out manually (by pressing the blue ‘X’ button or via the app) or another driver logs on to the vehicle.
Connecting a driver and RFID number
In order to link a driver to their RFID number, the driver should log on (press their RFID card/tag against the ‘PRESS’ button) to a vehicle with their unconnected RFID card/tag. (If they are not completing a trip, they can log off by pressing the blue X button.) The administrator can then connect the RFID number to the driver by selecting ‘RFID Log’ from the ‘Triplog’ main menu and generating a report.
The example report below shows that a driver logged on to a vehicle with the registration number ‘LN16JZL’ on the 16.02.2018. The ‘Event ‘column displays the unassigned RFID number.
To link the RFID number to the driver, click on that row and a pop-up window will appear. From the drop-down menu, select the driver who logged on and press OK.
That driver and RFID number are now connected in the system.
Repeat this process for all drivers.
Trip without a driver
If vehicle movement is detected, the reader will remind drivers to log on with a beep. A driver can log on for up to 2 minutes after the trip is complete.
If a driver forgets to log on to a vehicle, a ‘Trip without driver’ notification will appear under the ‘Notifications’ menu. This notification should be handled to ensure your fleet remains tax compliant. To do that, the administrator should navigate to ‘Trips’ under the ‘Triplog’ menu. First select the desired period, and from the filter options, add the ‘Only trips without driver’ filter. The generated report will list all trips without a driver. Clicking on and trip will bring a pop-up window where you can add the driver from the drop-down under the ‘Driver ID’ heading. Repeat this for all trips in the list.
Finally, remember to ‘Mark as handled’ the original notification within the ‘Notifications’ menu.
To find out more about system training, click here.