ABAX RFID 2 Reader User Manual
To keep tax-compliant mileage records, it is vital that each business trip is associated with a driver. For companies that operate pool vehicles that are shared by multiple drivers, this can be a logistical nightmare. To help, ABAX has developed the add-on service ABAX Driver ID, that allows a driver to log on to a vehicle via an in-vehicle RFID Reader or our ABAX Triplog app. Once logged on, all driver and vehicle data is conveniently logged and organised to give you control over the live map, trips, driving behaviour data and reports - so your system remains auditable and compliant.
When ABAX Driver ID is ordered, ABAX requires a list of all drivers, vehicles and, if applicable, RFID numbers. To simplify the onboarding process, ABAX will add all drivers to the system and connect them with their respective RFID numbers. If ABAX does not receive the list, or the company adds new drivers with new RFID numbers, the administrator will enter these details.
How to mount, log on and reset an in-vehicle RFID reader
Using the Velcro supplied, mount the reader on the dashboard of the vehicle. The device will only work when paired with an ABAX5 triplog device.
To sign on as a driver, swipe your RFID card/tag over the ABAX logo. A beep tone and green light will confirm a successful log on.
To manually log out of the vehicle, press the ‘X’ button. Log out will be confirmed by a beep tone and a red light.
The driver will remain logged on until they log out manually (by pressing the ‘X’ button or via the app) or another driver logs on to the vehicle.
Connecting a driver and RFID number
A driver can be linked to their RFID number via two ways – ‘in-vehicle mode’ or ‘office mode’.
To link a driver to their RFID number using the in-vehicle mode, the driver should log on to a vehicle with their unconnected RFID card/tag. (If they are not completing a trip, they can log off by pressing the ‘X’ button.) The administrator can then connect the RFID number to the driver by selecting ‘RFID Log’ from the ‘Triplog’ main menu and generating a report.
The example report below shows that a driver logged on to a vehicle with the registration number ‘LN16JZL’ on the 16.02.2018. The ‘Event ‘column displays the unassigned RFID number.
To link the RFID number to the driver, click on that row and a pop-up window will appear. From the drop-down menu, select the driver who logged on and press OK. That driver and RFID number are now connected in the system.
Repeat this process for all drivers.
To link a driver to their RFID number using office mode, press and hold the ‘x’ button while simultaneously using a paperclip to reset the reader – the light will blink if completed successfully. Now connect the reader to your PC or laptop using the USB cable supplied - the blue light will indicate you are now in ‘office mode’.
From the ‘Triplog’ main menu, select ‘Drivers’. Select the driver you would like to connect a RFID number to and highlight the ‘Remote ID’ field. Then scan that drivers RFID card/tag on the reader and their number will populate the field.
To exit ‘office mode’, reset the reader using the reset button and disconnect the USB cable.
Battery and connectivity check
The reader battery can last up to 6 months with normal use before requiring a recharge. If the battery falls below 30%, a red light will blink continuously to remind the driver to recharge. A USB charging cable is included. The units must be recharged with a charging device compliant to standard EN 62368. For safety reasons the battery will not be charged below 0 C° , or higher than +45 C° degrees.
To check the status of the battery, push and hold the ‘x’ button for 3 seconds. A light will indicate the current battery life: green >70%, yellow 30% - 70%, red <30%.
To check connectivity to the ABAX device, push and hold the ‘x’ button for 3 seconds. A light will indicate the current connectivity: blue shows the reader is connected, red shows it is not connected.
Trip without a driver
If vehicle movement is detected (300 m and over 10mph/16km/h), the reader will remind drivers to log on with a purple blinking light and a beep every 10 seconds for one minute that gets progressively louder. This will continue until the driver logs on or they press the ‘x’ button. A driver can log on for up to 2 minutes after the trip is complete.
If a driver does not log on to a vehicle, a ‘Trip without driver’ notification will appear under the ‘Notifications’ menu. This notification should be handled to ensure your fleet remains tax compliant. To do that, the administrator should navigate to ‘Trips’ under the ‘Triplog’ menu. Select the desired period, and from the filter options add the ‘Only trips without driver’ filter. The generated report will list all trips without a driver. Clicking on a trip will bring a pop-up window and you can add the driver from the drop-down under the ‘Driver ID’ heading. Repeat this for all trips in the list.
Finally, remember to ‘Mark as handled’ the original notification within the ‘Notifications’ menu.